Switching to remote work is the trend that dominates the world now. These days, more people are working remotely than ever, and many employees and employers alike have discovered that they like it that way.
According to a report, The number of remote workers has grown 91% over the last decade. Also, with the current pandemic forcing companies to work remotely, it’s clear that businesses need innovative tools to manage remote teams. Among the driving forces that facilitate this growth, there are numerous creative tech solutions that enable the best managerial practices.
To make the most of your remote teams, you must use the right tools to help enhance and track remote team productivity. Follow some of these tips to manage your team effectively with superior collaboration that saves you from facing numerous challenges.
1. Offer Flexibility
You don’t watch every step your employees take when they’re in the office. Likewise, you do not need to track every site they visit or how many hours they spend on a specific task when they’re working remotely. Many employees, especially those in creative roles, work best when they aren’t managed every moment. Instead, offer flexibility. Focus more on the outputs than just processes. Providing flexibility empowers your team to complete their assignments in their own way.
Allow employees to determine how long they need and when they need to accomplish their goals. Also, make sure that your online tool is set up to be accessible no matter when employees access it.
2. Utilize Effective Automation
Instead of completing each task manually, your employees will be able to automate processes that do not require a personal touch. This streamlines image creation and allows them to manage each campaign more effectively, increasing remote team productivity. In Pyxis CoCreate, for example, you can automatically resize your creative images. This tool includes an AI feature that renders intelligent, creative variants from one master template. Your remote team will benefit extensively from effective automation in this process.
3. Make Collaboration As Simple As Possible
Collaborating remotely offers unique challenges. Employees who collaborate remotely may not have the chance to sit down together and discuss a potential problem. They cannot merely walk down the hall and ask a question. But they can fire off an email or communicate inside an app.
To make collaboration more comfortable, make sure that your tool automatically saves different versions of reviews, comments, and approval feedback. It should also have an option that will allow other managers to quickly review and collaborate with individuals handling different projects without chaos.
With Pyxis CoCreate, you can create a custom workflow that includes members of your team, your clients, or your stakeholders. You can ensure the approval process takes place faster with easy to follow comments and review notes on the same creative tool that you make designs with, increasing more productivity than ever before.
4. Provide Feedback Regularly
Remote workers often struggle to get the same high-quality feedback from their management team that they would get in the office. Remote managers must make a more deliberate effort to build in feedback and provide insights to their employees. Look for a creative marketing platform that will allow you to provide feedback directly on each piece and then remove those notes before the work is sent to the end client.
As part of your regular monitoring of remote team productivity, make sure you build in time to provide that vital feedback. You don’t just want to connect with remote employees at the end of a project or, worse, during their annual reviews. Instead, take the time to check over employee progress, review what they’re accomplishing, and regularly offer vital advice. Choose a schedule that works for your workplace and your employees.
For example, if an employee regularly works on multiple large projects, you may find it more efficient to provide feedback at the end of the week. But an employee who makes extensive changes to a project each day may benefit from more frequent notes.
5. Use A Tool That Makes It Easy To Track Workflows And Keep Projects Separate
What stage are you on with Project A? How far have your employees progressed in Project B? Keeping up with the workflows you have going on at any given moment can seem overwhelming, especially when you’re working with a remote team. But creative marketing automation tools like Pyxis CoCreate make it easier to separate and track those workflows. As a result, you can easily see what each employee has accomplished and where each project is in its cycle.
As part of those workflows, make sure you’re effectively maintaining security. Ideally, each employee should have only the permissions they need to complete their jobs effectively. For example, if Employee #1 is only working on Project A, he doesn’t need to access Project B. Keeping that information off of his dashboard can make it easier for him to focus on the tasks on his daily to-do list. It can also prevent accidental access and errors.
6. Make Sure That Your Team Has The Assets They Need On Hand
What does the brand guidebook look like for your company? If you’re a marketing agency, what does the brand guidebook look like for each of your clients? What are your specific brand guidelines? What colors or voice should they use when creating social media posts? Do you have particular personas who send out your emails?
There are a lot of questions that go into the marketing process. When employees can work together in the office, answering those questions is often as easy as going down the hall and checking with a manager or colleague.
But remote employees often work on different schedules. They may have more trouble checking in with one another. Instead of allowing them to grow overwhelmed or cause delays, make sure that information is easily accessible in one location. Put together a comprehensive library of contact details that streamline remote team productivity. Also, make sure your platform offers intuitive search options that will make it easy for employees to access vital information. Pyxis CoCreate also has a DAM feature that lets you intelligently manage all your brand assets from a centralized hub.
One of the most powerful tools in your arsenal for remote team productivity is goal-setting. Remote employees often have to juggle many responsibilities — especially amid pandemic conditions. They need clear goals that let them know what they’re supposed to accomplish each day. You may have broad monthly goals broken down into smaller weekly goals and, if needed, daily goals that show what you want your team members to accomplish. Display those goals within your marketing software. You can use a checklist to see what your employees have performed throughout the day. Alternatively, you can simply check in to ensure that they’re staying on track.
Remote team members can often contribute just as much (or more) as employees working in the office. In fact, many employers notice an increase in productivity due to remote work. Using the right tool, however, is critical to achieving that boost in productivity.
Contact us today to learn more about how Pyxis CoCreate can manage all your creative needs from one tool. It lets you create custom workflows, centralize your brand guidelines and assets, automate the creative generation process and gain creative insights such as keywords, placement, color, and text analysis, and more, all by leveraging the power of AI.